Beginning July 1, Indiana University will implement updates to its Accountable Plan Policy, which governs how employees are reimbursed for business-related expenses such as travel, meals and supplies.

An Accountable Plan is an IRS-approved method that allows employers to prepay or reimburse employees for work-related expenses without counting those expenses as taxable income, as long as certain rules are followed. These rules include providing documentation and submitting expenses within a specific timeframe.

Changes include:

• Shorter deadlines for submitting expense reports.
• Calculation of deadlines.
• Additional types of transactions that will be subject to Accountable Plan rules.

These updates are designed to ensure compliance with federal tax regulations and strengthen IU’s financial operations and management.

All faculty and staff who travel on IU business, request reimbursements or make purchases with a Procurement Card (called a P-Card for short) are encouraged to attend an upcoming webinar to learn more about what’s changing and how it will impact them.

Visit the Financial Training & Communications events calendar to register for a session.

For questions, contact the Financial Training & Communications team at estc@iu.edu.